Move-outs that run themselves — no chasing forms, no missed deposit deadlines, no manual coordination between teams. For operators running 80 to 500 units, that’s the VIRTUA Engine in action.
Your software says: unit, vacant. A legal clock just started — in your state you’ve got 21 days to return the deposit. So you become the clock, chasing forms and itemizing damage at midnight. That’s not you failing. Nothing was holding the date. The move-out had nowhere to land.
The VIRTUA Engine is the layer of automation on top of the Move-Out system that turns a manual workflow into a self-running machine. It’s the somewhere-to-land for every detail and every action a move-out demands.
How the engine runs your move-outs
Auto-send & chase forms. The moment a move-out starts, the engine sends the move-out form — and if it isn’t returned, it follows up with weekly reminders on the same thread until the move-out date and forwarding address land.
Timed instructions. Fifteen days out, the engine sends full move-out instructions to the tenant, CCs your site operator, and kicks off the inspection request.
The deposit-return clock. A legal-risk killer. The engine calculates your state’s specific deposit-return deadline and sends proactive alerts as it approaches, so you never miss it.
Automated disposition statement. Once deductions are set, the engine generates an itemized disposition statement with every receipt attached — ready for the tenant and your accountant.
Seamless handoff to unit turns. On closure, the engine archives the tenant, flips the unit to Vacant, and creates the linked Unit Turn task with inspection photos attached — so make-ready starts without delay.
The engine doesn’t just manage tasks; it executes them. It builds documents from fields, runs e-sign on forms, watches your inbox for replies, chases until things land, and drives status changes across the system.
Which means you get your time back. You stop being the administrative robot, the human calendar, the perpetual chaser — and get back to growing the business, building owner relationships, and taking your weekends. Get your move-outs out of your head and into a system that runs itself.